Working with Different File Types

Document Files (.pdf, .docx, .txt, .md)

Available Actions:

Action	Description	Availability
View Data	Shows vectorized content summary	Completed status
Download File	Downloads the original file	Completed status
Access File	Opens file viewer/preview	Completed status
Add to Group	Adds to selected groups	All statuses
Remove from Group	Removes from the current group	In groups only
Delete	Permanently removes the file	All statuses

Status Indicators:

• Processing: File is being vectorized (data visibility may be unavailable)

• Completed: File is ready for use (all actions available)

• Rejected: Processing failed (retry or delete available)

Article Files

Unique Actions:

• Edit Article: Modify content and trigger re-embedding

• View Data: Display formatted article content

• Add to Group: Adds to selected groups

• Remove from Group: Removes from the current group

• Delete: Permanently removes the file

Operation in progress: Data visibility may be unavailable during processing.

URL Files

Unique Actions:

• View Data: Display embedded content from sitemap

• Reindex: Re-crawls and re-processes URL content

• Visit Link: Opens original URL in new tab

• Add to Group: Adds to selected groups

• Remove from Group: Removes from the current group

• Delete: Permanently removes the sitemap

When to Reindex:

• Website content has changed

• Initial processing failed (Rejected status)

• You want to refresh outdated information

Expected Result: Reindexing updates vector embeddings with current website content.