Managing Your Shared Templates

Once your template has been successfully approved by the Diaflow Admin Team and is in "Public" status, you gain control over its visibility and can make necessary updates.

This guide details the actions you can take on your shared assets from your "My Community Profile" page.

1. Controlling Template Visibility

You can change your template's status at any time to control who can access it.

Status	Description	Visibility / Access
Public	The default status after approval. Your template is fully published and searchable.	Visible and discoverable by everyone in the main Community marketplace.
Private	The template is hidden from all public views.	Visible only to the template owner (you) within your profile dashboard.
Unlisted	The template is hidden from search results, but accessible via a direct link.	Only users who receive the template detail link directly from the owner can access it.

2. Updating Template Content (Description or Flow)

You can always improve your template's description or update the underlying workflow logic.

Important Note on Review: Any changes made to a publicly shared template require a re-approval process to maintain community quality and security.

Update Description

Update Flow

Action	Resulting Status	Admin Approval Required
Update Description	After saving changes to the description, the template status immediately switches to "Waiting for review."	Yes. The Admin Team must re-approve the content.
Update Flow	After editing and saving the workflow, the template status immediately switches to "Waiting for review."	Yes. The Admin Team must review the functional changes before it is re-released to the public.

Process after Update:

After updating and saving your changes, your template will re-enter the queue with the status "Waiting for review". It will only return to "Public" status once the Diaflow Admin Team has reviewed and re-approved the submission.