> For the complete documentation index, see [llms.txt](https://docs.diaflow.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.diaflow.io/productivity-tools/diaflow-vectors/how-to-guides/working-with-different-file-types.md).

# Working with Different File Types

## **Document Files (.pdf, .docx, .txt, .md)**

Available Actions:

| Action            | Description                      | Availability     |
| ----------------- | -------------------------------- | ---------------- |
| View Data         | Shows vectorized content summary | Completed status |
| Download File     | Downloads the original file      | Completed status |
| Access File       | Opens file viewer/preview        | Completed status |
| Add to Group      | Adds to selected groups          | All statuses     |
| Remove from Group | Removes from the current group   | In groups only   |
| Delete            | Permanently removes the file     | All statuses     |

Status Indicators:

* Processing: File is being vectorized (data visibility may be unavailable)
* Completed: File is ready for use (all actions available)
* Rejected: Processing failed (retry or delete available)

## **Article Files**

Unique Actions:

* Edit Article: Modify content and trigger re-embedding
* View Data: Display formatted article content
* Add to Group: Adds to selected groups
* Remove from Group: Removes from the current group
* Delete: Permanently removes the file

Operation in progress: Data visibility may be unavailable during processing.

## **URL Files**

Unique Actions:

* View Data: Display embedded content from sitemap
* Reindex: Re-crawls and re-processes URL content
* Visit Link: Opens original URL in new tab
* Add to Group: Adds to selected groups
* Remove from Group: Removes from the current group
* Delete: Permanently removes the sitemap

When to Reindex:

* Website content has changed
* Initial processing failed (Rejected status)
* You want to refresh outdated information

Expected Result: Reindexing updates vector embeddings with current website content.

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