> For the complete documentation index, see [llms.txt](https://docs.diaflow.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.diaflow.io/pages/import-and-export-in-pages.md). # Import & Export in Pages Effortlessly migrate existing documents into Diaflow Pages across 12+ formats, export publication-grade files with preserved styling, and compile internal documentation directly into AI Knowledge Base ## Document Import Engine Diaflow Pages allows teams to centralize existing documentation, meeting notes, technical specifications, and spreadsheets using a high-fidelity one-step file import system.
### Supported File Formats Diaflow utilizes two specialized processing pipelines depending on the incoming file type: | Conversion Pipeline | Supported Formats | Processing Method & Fidelity | | -------------------------------- | ----------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | | **Direct Structural Conversion** | `.docx`, `.html`, `.md`, `.odt` | Performs full DOM-to-block parsing. Faithfully preserves typography, H1–H3 headings, bold/italic/underline/strikethrough, nested bulleted and numbered lists, complex tables, text alignment, highlight colors, and embedded images. | | **Text & Data Extraction** | `.pdf`, `.txt`, `.csv`, `.xlsx`, `.pptx`, `.json`, `.xml`, `.srt` | Extracts and structures raw text, tabular data, slides, or subtitle sequences into clean, readable document sections while filtering out binary noise. | | **Visual Media** | `.png`, `.jpg`, `.jpeg`, `.webp`, `.svg` | Automatically creates a new page with the visual asset embedded as an interactive media block. | {% hint style="warning" %} **File Size Limit**: Individual import files can be up to **30 MB** per document. {% endhint %} ### Import Workflow & Setup Follow these steps to import documents into your workspace: 1. Navigate to the Pages dashboard or open any target folder in your workspace sidebar. 2. Click **+ Import** in the top navigation bar, or drag and drop files directly into the page list. 3. **Configure Initial Metadata**: * **Destination Folder**: Select the target folder location or keep at workspace root. * **Tags & Icon**: Assign category tags and pick an emoji or custom icon. * **Cover Banner**: Select a banner from the workspace gallery or upload a custom image (up to 10 MB). 4. Click **Start Import**. The ingestion process executes asynchronously in the background. ### Safe Background Processing & Clean Cancelation * **Asynchronous Execution**: Imports run as non-blocking background jobs. You can continue drafting pages, querying tables, or editing workflows while large files ingest. * **Clean Cancelation**: If an incorrect file was selected, click **Cancel** on the active progress toast. The job terminates immediately and cleans up temporary buffers, leaving **no partial or corrupt ghost pages** in your workspace. * **Automatic Title Deduplication**: If an imported file shares the same title as an existing document in the target folder, Diaflow automatically appends an incremental counter (e.g., `API Spec (1)`) to avoid naming collisions. *** ## Multi-Format Document Export Export your Diaflow Pages for external client presentations, executive sign-offs, regulatory archives, or developer portals using the top-level **Export** menu.
### Available Export Formats Exported documents strictly preserve rich formatting—including nested tables, callout blocks, text highlights, font colors, inline images, code blocks, and alignments: * **PDF (`.pdf`)**: Produces high-resolution, print-ready documents with paginated layouts, embedded vector typography, and structured page breaks. * **Microsoft Word (`.docx`)**: Generates standardized enterprise Word documents with editable typography styles, native tables, and styled callout boxes. * **Markdown (`.md`)**: Exports clean GitHub-Flavored Markdown syntax, ideal for engineering repositories, static site generators, and open-source documentation. * **HTML (`.html`)**: Generates standalone, responsive HTML with inline CSS styles suitable for web hosting, intranet portals, or email newsletters. * **OpenDocument Text (`.odt`)**: Compatible with LibreOffice, Apache OpenOffice, and international public sector standards. {% hint style="warning" %} **ODT Service Dependency**: Exporting to `.odt` relies on an active LibreOffice conversion service. If this backend service is unavailable in your self-hosted or dedicated environment, the system displays a descriptive notification guiding your administrator to enable LibreOffice container support. {% endhint %} ### Diaflow Drive Archival & 24-Hour Caching Every time an export is requested, Diaflow handles file delivery with enterprise storage safeguards: * **Automated Diaflow Drive Backup**: Completed export files are automatically archived directly into your workspace **Drive** (central cloud storage), creating a permanent historical record. * **24-Hour Fast Cache**: Rendered export files are cached for **24 hours**. Team members downloading the same exported document within this window receive an instantaneous download without consuming additional processing compute or queue time. *** ### Next Steps * [**AI Assistant & Media**: ](/pages/ai-assistant-and-media.md)Leverage "Write with AI", inline editorial tools, and in-document AI image generation. * [**Working with Pages:**](/tables/working-with-tables.md) Explore the rich text block editor, formatting tools, and folder hierarchy. * [**Diaflow Tables**:](/tables/introduction-to-diaflow-tables.md) Connect structured tabular data with dynamic action cells and automated workflows.