Import & Export in Pages

Effortlessly migrate existing documents into Diaflow Pages across 12+ formats, export publication-grade files with preserved styling, and compile internal documentation directly into AI Knowledge Base

Document Import Engine

Diaflow Pages allows teams to centralize existing documentation, meeting notes, technical specifications, and spreadsheets using a high-fidelity one-step file import system.

Supported File Formats

Diaflow utilizes two specialized processing pipelines depending on the incoming file type:

Conversion Pipeline	Supported Formats	Processing Method & Fidelity
Direct Structural Conversion	.docx, .html, .md, .odt	Performs full DOM-to-block parsing. Faithfully preserves typography, H1–H3 headings, bold/italic/underline/strikethrough, nested bulleted and numbered lists, complex tables, text alignment, highlight colors, and embedded images.
Text & Data Extraction	.pdf, .txt, .csv, .xlsx, .pptx, .json, .xml, .srt	Extracts and structures raw text, tabular data, slides, or subtitle sequences into clean, readable document sections while filtering out binary noise.
Visual Media	.png, .jpg, .jpeg, .webp, .svg	Automatically creates a new page with the visual asset embedded as an interactive media block.

File Size Limit: Individual import files can be up to 30 MB per document.

Import Workflow & Setup

Follow these steps to import documents into your workspace:

1. Navigate to the Pages dashboard or open any target folder in your workspace sidebar.

2. Click + Import in the top navigation bar, or drag and drop files directly into the page list.

3. Configure Initial Metadata:

   • Destination Folder: Select the target folder location or keep at workspace root.

   • Tags & Icon: Assign category tags and pick an emoji or custom icon.

   • Cover Banner: Select a banner from the workspace gallery or upload a custom image (up to 10 MB).

4. Click Start Import. The ingestion process executes asynchronously in the background.

Safe Background Processing & Clean Cancelation

• Asynchronous Execution: Imports run as non-blocking background jobs. You can continue drafting pages, querying tables, or editing workflows while large files ingest.

• Clean Cancelation: If an incorrect file was selected, click Cancel on the active progress toast. The job terminates immediately and cleans up temporary buffers, leaving no partial or corrupt ghost pages in your workspace.

• Automatic Title Deduplication: If an imported file shares the same title as an existing document in the target folder, Diaflow automatically appends an incremental counter (e.g., API Spec (1)) to avoid naming collisions.

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Multi-Format Document Export

Export your Diaflow Pages for external client presentations, executive sign-offs, regulatory archives, or developer portals using the top-level Export menu.

Available Export Formats

Exported documents strictly preserve rich formatting—including nested tables, callout blocks, text highlights, font colors, inline images, code blocks, and alignments:

• PDF (.pdf): Produces high-resolution, print-ready documents with paginated layouts, embedded vector typography, and structured page breaks.

• Microsoft Word (.docx): Generates standardized enterprise Word documents with editable typography styles, native tables, and styled callout boxes.

• Markdown (.md): Exports clean GitHub-Flavored Markdown syntax, ideal for engineering repositories, static site generators, and open-source documentation.

• HTML (.html): Generates standalone, responsive HTML with inline CSS styles suitable for web hosting, intranet portals, or email newsletters.

• OpenDocument Text (.odt): Compatible with LibreOffice, Apache OpenOffice, and international public sector standards.

ODT Service Dependency: Exporting to .odt relies on an active LibreOffice conversion service. If this backend service is unavailable in your self-hosted or dedicated environment, the system displays a descriptive notification guiding your administrator to enable LibreOffice container support.

Diaflow Drive Archival & 24-Hour Caching

Every time an export is requested, Diaflow handles file delivery with enterprise storage safeguards:

• Automated Diaflow Drive Backup: Completed export files are automatically archived directly into your workspace Drive (central cloud storage), creating a permanent historical record.

• 24-Hour Fast Cache: Rendered export files are cached for 24 hours. Team members downloading the same exported document within this window receive an instantaneous download without consuming additional processing compute or queue time.

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Next Steps

• AI Assistant & Media: Leverage "Write with AI", inline editorial tools, and in-document AI image generation.

• Working with Pages: Explore the rich text block editor, formatting tools, and folder hierarchy.

• Diaflow Tables: Connect structured tabular data with dynamic action cells and automated workflows.